Paperless Forms by Datahex: The smart way to digitise food safety & quality records.

Paperless Forms by Datahex helps food manufacturers, processors, and distributors replace paper-based food safety and quality records with digital forms that simplify monitoring and compliance activities, supporting alignment with HACCP principles and GFSI-recognized certification standards. The platform allows teams to capture, review, and manage food safety records in real time while improving traceability, accountability, and audit readiness.

 

Key features

  • Mobile-friendly digital forms for monitoring procedures, sanitation inspections, GMP inspections, CCP monitoring, and other food safety activities.
  • Real-time notifications for deviations, missed checks, and predefined requirements.
  • Centralized records, inspection results and supporting documents in one secure platform.
  • Food safety deviation tracking with documented observations and corrective action records.
  • Complete audit trails with record history for internal, customer, and third-party audits.
  • Real-time dashboards and reporting to identify trends, verify compliance, and support continuous improvement. 

 

Why choose Paperless Forms?

  • The software is intuitive and easy to use, so your team needs very little training to get started.
  • Most implementations are up and running within two to four weeks, from training  and setup to your team using it on the floor.
  • Every record and corrective action is housed in the same place automatically, so nobody has to remember where the data was filed six months ago.
  • Quality managers can save up to 75% of their time managing their HACCP and GFSI programs and procedures, through instant data retrieval, automatic trend analysis, and real-time non-conformity alerts.
  • Teams typically spend up to 95% less time preparing for audits and inspections, since records are consolidated and easily searchable.

 

Four solutions to manage food safety and quality

  • Paperless Forms
    Digitize inspections, monitoring activities, and food safety records to improve compliance and operational visibility.
  • Supplyline
    Centralize supplier documentation and approval processes to maintain and automate accurate and up-to-date supplier records.
  • MyHACCPPlan
    Simplify HACCP plan creation with guided workflows and structured hazard analysis tools, including an extensive glossary to reference.
  • Labeling Compliance
    Support food labeling compliance requirements  through artwork and label analysis based on Canadian and American regulatory standards.

 

Congebec: towards a paperless transformation

 

Discover how Congebec digitizes its quality processes with Paperless Forms by Datahex across 16 BRCGS and SQF-certified facilities.

Read the case study

More resources

  • Watch our webinar with BRCGS: John Figgins, Senior Technical Manager at BRCGS, and Kalena Carpentier, Project Manager at Datahex, discuss how real time data works as a powerful preventive control for food safety.
  • Read our case studies: Learn how companies like Olymel and Baugher Ranch Organics digitise their food safety & quality processes.
  • Explore industry insights: Practical articles on food safety culture, HACCP, and regulatory updates.